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Talent Acquisition Administrative Assistant

Idaho National Laboratory

Position Type:
Rqd Education:
Rqd Experience: 2 - 5 years
Date Posted: February 6, 2023
Reference Code: 19135
Does a career focused on changing the world's energy future intrigue you? If so, we might have just the opportunity you're looking for!
Idaho National Laboratory's (INL) Talent Acquisition team is hiring an Administrative Assistant to provide comprehensive administrative support to the Recruiting team. We are looking for a dynamic individual who can come up with creative solutions to solve problems and increase efficiency. Do you have strong technical skills and also love to work with people?
This position will work a 9x80 hybrid schedule (every other Friday off!) from a commutable distance to our Idaho Falls offices for on-site work as needed.
Responsibilities Include:
  • Work is performed with oversight for TA Staffing and with some independence, based on knowledge of the organization, company systems, Human Resource practices and policies, and lab-wide administrative procedures.
  • Position requires a wide variety of developed skills and knowledge within the hiring and new hire orientation process and coordinating these processes across the rest of the HR organization.
  • Works with all levels of management and employees to ensure the administrative responsibilities of hiring and new hire orientation are complete. Also ensures that all data associated with these business processes is valid, correct, and accurate. This accuracy is vital for records/files and will be translated into the various HR systems.
  • Works closely with Medical and Security personnel to ensure all new hires are moving through the process.
  • Foster a good team environment by maintaining positive working relationships with customers and fellow co-workers across the organization.
  • Will assist with performing tasks such as data entry into Oracle HCM and/or Taleo, making travel arrangements for candidates, scheduling interviews both in person and virtually, preparing staffing reports, posting jobs to various internet sites as needed, maintaining Taleo candidate files, assisting with position descriptions, assisting with reviewing/auditing procedures, presentation preparation, etc.
  • Coordination of new hire spreadsheet, including pulling information from multiple systems and providing this documentation to various parties on a routine basis under strict deadlines.
  • Assigned tasks require, on a regular basis, coordination within HR and across INL, and also the ability to collaborate with external customers.
  • Maintain confidentiality of sensitive information. Provide backup support on laboratory terminations. Provide backup administrative support for Talent Acquisition Manager.
  • Ability to prioritize and juggle competing priorities while ensuring that all work is done within specified timeframes.


Minimum Requirements:
  • High school diploma or equivalent and at least 2 years of relevant experience. Relevant experience includes, but is not limited to, talent acquisition and/or human resources experience using an applicant tracking system.
Preferred Requirements:
Applicant Tracking System experience, including Oracle Taleo and HCM systems is highly desired.
Advanced skills in Microsoft Office products, including Outlook, Teams, and Excel.
Advanced organizational skills.
Job Information
  • Salary Grade: 130
  • Chosen applicants are required to show a "demonstrated dedication to valuing diversity and contributing to an inclusive working environment."
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.
Growing INL: An Overview of New Facilities and Capabilities

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.
Benefits, Salary, and Relocation
We have an extremely competitive salary structure and phenomenal benefits. For more information, please visit: https://www.inl.gov/careers/benefits-overview/
About this Employer

Part of the U.S. Dept. of Energy’s complex of national laboratories, INL performs work in each of the strategic goal areas: energy, national security, science & environment. INL is the nation’s leading center for nuclear energy research & development.