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Payroll Specialist

PIC Group, Inc.

Position Type:
Rqd Education:
Rqd Experience: 5+ years
Date Posted: July 21, 2022
Reference Code: 7681
At PIC Group, Inc., our emphasis is on excellence. We recruit the strongest candidates in the power generation industry. As a global service provider, we continually seek talented individuals.

Title: Payroll Specialist

Position Type: Direct Hire

Location: Atlanta, GA, US

Reports to: VP, Human Resources

Status: Exempt

Job Summary:

The Payroll Specialist is responsible for managing the payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government tax regulations and reporting. Will enter and manage the weekly payroll, tax and related reporting for all PIC employees. The Payroll Specialist will work closely with the HR and Finance teams to ensure that projects are setup properly to flow through the multiple systems (GP, Databasics, ADP).

Essential Duties and Responsibilities
  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
  • Ensures accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates.
  • Prepares and maintains accurate records and reports of payroll transactions for all employees and company.
  • Ensures compliance with all applicable federal, state, and local payroll, wage, and hour laws and best practices.
  • Ensures proper setup of tax liens, garnishments, child support payments and ensures proper reporting to federal and state agencies.
  • Responds to all unemployment, garnishment, child support payments, medical and payroll support notices from federal and state agencies.
  • Compiles payroll data such as hours worked, taxes, insurance, and expenses to be reimbursed from time sheets and other records. Maintains electronic employee files within ADP system.
  • Reviews payroll registers and corrects errors to ensure accuracy of payroll.
  • Creates and enters financial journal entries for payroll reports; reconciles all cost accounts for gross wages, per diem, expenses, advances, child support and garnishments on a weekly basis.
  • Participates in audits by providing necessary records and documentation to auditors (internal and external), ex: workers compensation annual audit.
  • Identifies and recommends updates to payroll processing software, systems, and procedures as needed.
  • Prepares periodic reports of earnings, taxes, and deductions; prepare weekly/monthly reports for management (headcount, payroll numbers, and others as needed).
  • Maintains log of employee deductions to recover advances and underpayments and ensures proper reconciliations.
  • Benefits and department invoicing.
  • Supports Commercial and Sales teams with requests for payroll and tax rates for new proposals and contracts.
  • Performs other related duties as assigned or needed.

Job Requirements:
  • Extensive knowledge of relevant payroll functions, including preparation, input, balancing, internal control, auditing and payroll taxes.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Proficiency with Microsoft Office Suite, especially Excel.
  • Strong proficiency with payroll (Super User) within ADP Workforce Now and familiarity with accounting software (Databasics, Great Plains)
  • Ability to maintain confidentiality of sensitive information.
  • Must be dependable, follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, ability to work long hours when necessary to meet deadlines, completes work in a timely manner, asks for and offers help when needed, and meets challenges with resourcefulness.

Physical Requirements:
  • While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time at a desk and work on a computer; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
  • Occasionally required to stand and walk.
  • Must occasionally lift and/or move up to 10 pounds.

Education / Experience:
  • Bachelor’s degree from four-year college or university desired.
  • Minimum of 7 years of direct payroll processing experience for a multi-state organization.
  • International payroll experience a plus.
  • Certified Payroll Professional (CPP) a plus.
  • Bilingual Spanish speaking a plus.

PIC Group, Inc. is an Equal Opportunity Employer. We offer competitive wages and benefits. We seek out and employ talented individuals who meet the qualifications for each position. Due to the large number of responses we receive to our postings, only those applicants with the required experience and qualifications will be contacted.
About this Employer‍

PIC Group, Inc., established in 1988 and headquartered in Atlanta, GA, is a global provider of service solutions to the power generation industry. PIC Group’s comprehensive portfolio of services supports all aspects of power project development including installation, outage, commissioning and start-up, operations and maintenance, documentation and training, and project support. As of March 2008, PIC Group, Inc. is a wholly owned subsidiary of Marubeni Corporation, a publicly listed company headquartered in Tokyo, Japan.