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Counterintelligence Administrator

Idaho National Laboratory

Location: US
Position Type:
Rqd Education:
Rqd Experience: 2 - 5 years
Date Posted: July 21, 2022
Reference Code: 18132
Does a career focused on changing the world's energy future intrigue you? If so, we might have just the opportunity you're looking for!
Idaho National Laboratory's (INL) CI group is seeking forward-thinking professionals interested in exploring a career as an administrator!
Our team works an on-site 9x80 schedule located at our IAB facility with every other Friday off!
Responsibilities Include:
  • Provide executive level administrative support to the Counterintelligence Senior Leadership Team.
  • Must be able to support the Director in senior-level tasks such as unallowable budget coordination, leading and coordinating the successful execution of all general and specific administrative tasks related to the organization.
  • Must be able to support more focused tasks in support of the individual fields within the directorate.
  • Work with all levels of management, internal and external customers, and visitors, including DOE-ID and -HQ, DOD, National Homeland Security, etc., senior management of other Battelle companies, including national laboratories, industry, and universities.
  • Provide support to the Lead Admin Program and Lab Director's staff as requested.
  • Will prepare and/or review all e-mail, internal and external correspondence, assign action items as advised by the Director, screen phone calls, schedule meetings and appointments, arrange for travel and submit and track travel reimbursements.
  • Responsible for purchase card procurements and reconciliation. Work in a high-stress environment, and must be able to maintain confidentiality using discretion and excellent judgment.
  • Must be able to independently make decisions/respond to a wide range of actions and/or inquiries based on business knowledge; thoroughly understand INL and the reporting requirements for the Directorate.
  • Performs very time sensitive tasks, and handles company-sensitive issues applying own initiative to evaluate and select alternate methods of accomplishing objectives.
  • Assume CI Records Coordinator roles and responsibilities.
  • Duties also require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol.
  • Lead and oversee the successful execution of directorate level administrative tasks for the directorate.
  • Responsible for coordinating administrative activities with senior level management and laboratory stakeholders.
  • Must represent the directorate in a professional, proficient manner that reflects well on the organization.
  • Must be professional, flexible, imaginative, and innovative in supporting the director and division director to include recommending solutions to a wide range of problems.
  • For example, must make recommendations and administer the assignment and maintenance of space for organization employees.
  • Responsible for coordinating the review, approval, and secure distribution of classified material compliant with DOE safeguards and security order requirements.
  • Responsible for ensuring sensitive information originated by the Director is reviewed, marked, and adequately protected in accordance with contractual requirements and DOE.
  • Manage and streamline the CI-Foreign National Access Program (FNAP) and database.
  • Process time sensitive foreign visit waiver requests. This includes being responsible for product delivery and documenting information properly into multiple vital databases.
  • Manage and streamline the CI-Foreign Travel packages. Perform queries/reports in DOE's Foreign Travel Management System (FTMS), DOE's Foreign Access Central Tracking system (FACTS), and DOE's CI-Portal system.
  • In support of CI program requirements, deliver expertise by streamlining and coordinating many CI projects by manipulating vital CI classified and unclassified databases for tracking methods and conducting project research requests.
  • Coordinate, improve, and prepare CI working documents such as spreadsheets, accomplishment reports and data reports, statistics, and CI projects assessments.
  • Manage and streamline CI's non-sensitive pre-brief and debriefing program and its processes.
  • Responsible for handling classified and project sensitive data. Manage and improve the CI project files (classified and unclassified) and methods for accessing and retrieving information.
  • Responsible for assigned CI project office procedures and coordinate other office procedures on an as-needed basis.
  • Responsible for Purchase Card and Passport procurements and ensure they are done under budget.
  • Responsible for assigning tasks from the CI-Tasking list.
  • Promote a positive, collaborative work environment.
  • Provide professional customer service to all CI internal and external customers (e.g., INL/DOE Security, DOE-HQ, FBI, Counterintelligence Officers (CIO), the FNAP coordinator and FTMS coordinator).


Qualifications:

Minimum Requirements:
  • High school diploma, or equivalent, and a minimum of six years experience.
  • Prefer completed degrees in foreign areas of studies, international affairs, political sciences, or related.
  • Bi-lingual in languages in Russian, Chinese, Korean, Farsi
  • Demonstrated experience in excel spreadsheet development
  • Data mining
  • Understanding governmental structure/protocols
  • Excellent PC skills. Ability to work well with a wide variety of people. Must be capable of working independently and maintaining confidentiality.
  • This position requires the ability to obtain and maintain a Department of Energy "L" / "Q" clearance, which requires US Citizenship.
  • Must successfully obtain and maintain a Top Secret/SCI security clearance as a condition of employment.
  • Must be willing to take a CI Scoped Polygraph Examination.
  • If applicant does not possess a current security clearance, they must volunteer for the Accelerated Access.
Job Information
  • Salary Grade: 170: GRADE 170
  • Chosen applicants are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
  • TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.
Growing INL: An Overview of New Facilities and Capabilities

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.

COVID Safety Protocols
As a condition of employment, Idaho National Laboratory will inquire about COVID vaccination status and expects candidates to comply with all required COVID safety protocols, including mask-wearing as applicable.

Idaho National Laboratory has implemented a required vaccination policy effective immediately requiring that all new hires must be vaccinated against COVID-19 as a condition of employment, unless exempt under Title VII of the Civil Rights Act, the Americans with Disabilities Act, or other applicable state or federal law. In accordance with Idaho National Laboratory's duty to provide and maintain a workplace that is free of known hazards, we are adopting this policy to safeguard the health of our employees and their families, our customers and visitors, and the community at large from infectious diseases that may be reduced by vaccinations.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.
Benefits, Salary, and Relocation
We have an extremely competitive salary structure and phenomenal benefits. For more information, please visit: https://www.inl.gov/careers/benefits-overview/
About this Employer‍

Part of the U.S. Dept. of Energy’s complex of national laboratories, INL performs work in each of the strategic goal areas: energy, national security, science & environment. INL is the nation’s leading center for nuclear energy research & development.