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Administrative Assistant for ATR Programs

Idaho National Laboratory

Position Type:
Rqd Education:
Rqd Experience: 2 - 5 years
Date Posted: March 2, 2023
Reference Code: 19270
Does a career focused on changing the world's energy future intrigue you? If so, we might have just the opportunity you're looking for!
Idaho National Laboratory's (INL) Advanced Test Reactor (ATR) organization is seeking forward-thinking professionals interested in exploring a career as an Administrative Assistant for ATR Programs.
Our team works an on-site 4x10 schedule located at our ATR with every Friday off!
Responsibilities Include:
  • Reporting directly to the ATR Complex ALD and Executive Administrator, provide administrative support to the ATR Programs Department Management and staff. All duties are performed with general direction or supervision assuming full responsibility for efficient office operations and organization for the department.
  • Support all ATR Programs departments on an as needed basis and do cross training.
  • Demonstrate positive friendly demeanor, self-initiative, independence, good interpersonal skills, and attention to detail.
  • Distribute office correspondence and mail, proof and format documents in accordance with Lab standards, and calendar scheduling.
  • Schedule meetings and corresponding conference rooms, and type a wide variety of information, from rough draft and handwritten materials.
  • Perform assignments under general supervision, such as the ordering of office supplies, computers, printers, multi-purpose copiers, and office furniture using the Asset Suite/ARIBA system and Purchase Card.
  • Perform employee moves and act as telephone coordinator responsible for move and telephone requests within the ATR Complex who may need assistance.
  • Use rotation schedule to track and assist with management safety share input to the Daily Focus.
  • Perform as Records Management Coordinator in charge of maintaining and storage of records for the ATR departments.
  • Be responsible for the preparation and transfer of used office equipment, furniture and supplies to Excess Property.
  • Prioritize work done for the department by other groups and persons.
  • Monitor, organize, and balance administrative work within the department including arranging business travel.
  • Perform time-sensitive tasks including collaborating with external customers, i.e., DOE including taking action in presentations and meetings.
  • Maintain qualifications such as records coordinator, P-Card administrator, telephone coordinator, move coordinator and other required qualifications.
  • Show initiative and take professional development courses designed to improve skills in the administrative and information technology areas.
  • Demonstrate competency at the level of responsibility.
  • Work with assigned administrative team and ALD's Executive Assistant to ensure professional administrative standards across the organization and represent a professional and responsive image.
  • Resolve issues within area of specialization.
  • Provide alternative approaches to fulfill customer needs.
  • Demonstrate innovation in addressing routine as well as non-routine assignments.


Minimum Requirements:
  • High school diploma and 0-2 plus years of relevant experience.
  • Intermediate computer software capabilities.
  • Ability to work with independence and creativity to accomplish self-initiated, as well as directed, work activities.
  • This position requires the ability to obtain and maintain a Department of Energy "L" clearance, which requires US Citizenship.
Job Information
  • Salary Grade - AS0100 - 120 ($32,328 - $51,720) / AS0200 - 130 ($35,568 - $56,868)
  • Chosen applicants are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
  • TDP-Testing designated position: You will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.
  • Multi-Level: This is a multi-level posting and the selected candidate will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.
Growing INL: An Overview of New Facilities and Capabilities

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.
Benefits, Salary, and Relocation
We have an extremely competitive salary structure and phenomenal benefits. For more information, please visit: https://www.inl.gov/careers/benefits-overview/
About this Employer

Part of the U.S. Dept. of Energy’s complex of national laboratories, INL performs work in each of the strategic goal areas: energy, national security, science & environment. INL is the nation’s leading center for nuclear energy research & development.